Technician Productivity Calculator
Estimate how much administrative time better software could release, in three scenarios you control. Time released is capacity — it only becomes cash if you change hours or avoid a hire.
Scheduling, invoicing, data entry
New minus current; use 0 if unknown
Minutes saved per job (your assumptions)
conservative
80 h/yr
time capacity released
Hypothetical labor value: $2,240
Net of software cost: $2,240
- 2 minute(s) saved per job
- 200 jobs per month
- $28/hour fully loaded labor cost
base
200 h/yr
time capacity released
Hypothetical labor value: $5,600
Net of software cost: $5,600
- 5 minute(s) saved per job
- 200 jobs per month
- $28/hour fully loaded labor cost
optimistic
400 h/yr
time capacity released
Hypothetical labor value: $11,200
Net of software cost: $11,200
- 10 minute(s) saved per job
- 200 jobs per month
- $28/hour fully loaded labor cost
Read this before using the numbers
- Time released is capacity, not cash. Payroll only falls if you reduce paid hours or avoid a hire.
- Labor value is hypothetical: it prices released time at your labor cost.
- Minutes saved per job are your assumptions; no vendor guarantees them.
- This calculator does not estimate revenue increases.
Formulas
- Annual hours released = Monthly jobs × Minutes saved per job × 12 ÷ 60
- Hypothetical labor value = Annual hours released × Hourly labor cost
- Hypothetical net value = Hypothetical labor value − (Additional monthly software cost × 12)
How this tool works
Annual hours released = monthly jobs × minutes saved per job × 12 ÷ 60. Minutes saved can never exceed your current admin minutes per job.
Hypothetical labor value = hours released × hourly labor cost. We do not estimate revenue increases and we do not present labor value as realized savings. The default scenario minutes (2, 5 and 10) are placeholders for you to replace, not vendor claims.
Related
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